TU Delft offers a variety of finance forms to manage student and staff finances effectively. These forms cover everything from expense reimbursements to stipend requests and are essential for navigating the university’s financial procedures. Understanding which form to use and how to complete it accurately is crucial for a smooth financial experience at TU Delft.
Expense Reimbursement Forms: Students and staff who incur expenses related to university activities (e.g., conference travel, research materials) are typically eligible for reimbursement. The specific form to use depends on the nature of the expense and who is incurring it. Generally, there’s a standard expense claim form available on the university’s intranet. This form requires detailed information about the expense, including the date, vendor, description, and amount. Supporting documentation, like receipts and invoices, is absolutely mandatory and must be attached to the form. Knowing the specific project code or cost center to allocate the expense to is also critical. Delays or rejections are common if information is missing or if the expense doesn’t adhere to TU Delft’s expense policy.
Stipend and Scholarship Forms: Students receiving stipends or scholarships from TU Delft will encounter specific forms related to these payments. These forms usually require banking information (IBAN, BIC/SWIFT code), personal details (name, student number), and details about the stipend/scholarship itself (amount, duration). For international students, providing accurate and up-to-date address information is important for tax purposes. It’s advisable to carefully review the terms and conditions of the stipend or scholarship to understand any specific reporting requirements or obligations that might necessitate filling out additional forms.
Purchase Request Forms: When procuring goods or services on behalf of TU Delft, a purchase request form is typically needed. This form outlines the required item or service, the quantity, the estimated cost, and the supplier. Approval from the relevant department or supervisor is usually required before submitting the form. Adhering to TU Delft’s procurement policies is vital at this stage, as certain purchases might require competitive bidding or specific supplier contracts. The purchase request ultimately generates a purchase order, which authorizes the actual purchase.
Tax Forms: Depending on individual circumstances, students and staff may need to complete tax-related forms, particularly international individuals. These forms help determine tax residency and applicable tax rates on income received from TU Delft. Examples might include forms related to the Dutch tax authority (Belastingdienst) or forms required to claim treaty benefits. It is generally advisable to consult with the university’s HR department or a tax advisor to understand the specific tax obligations and the forms that need to be completed.
Accessing and Submitting Forms: All relevant finance forms are typically available on the TU Delft intranet. The process for submitting these forms varies, but often involves online submission through a dedicated portal or submission to the relevant finance department. Always check the specific instructions provided with the form. Many forms now use digital signatures to streamline the approval process. Retaining copies of submitted forms and supporting documentation is always a good practice for your records.
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