SJSU Finance Office

San José State University Finance Office

The San José State University (SJSU) Finance Office plays a crucial role in managing the university’s financial resources, ensuring fiscal responsibility, and supporting the institution’s academic mission. Located within the Administration building, the office oversees a wide array of financial functions, from budgeting and accounting to procurement and disbursement.

A core responsibility of the Finance Office is the development and management of the university’s annual budget. This involves working closely with various departments and divisions across SJSU to allocate resources effectively and align spending with the university’s strategic goals. The team meticulously tracks revenue and expenditures, ensuring compliance with state and federal regulations, as well as CSU system policies. Sound financial planning is paramount for SJSU’s ability to provide a quality educational experience and maintain its infrastructure.

The office’s accounting services encompass a variety of functions, including accounts payable, accounts receivable, general ledger maintenance, and financial reporting. It processes payments to vendors, manages student accounts, and reconciles bank statements. Accuracy and transparency are central to their operations, providing stakeholders with reliable financial information for decision-making. The Finance Office produces regular financial reports that are used by university leadership, the CSU Chancellor’s Office, and external auditors. They also manage the university’s endowment and investments.

Procurement Services, a significant part of the Finance Office, oversees the purchasing of goods and services required by the university. They aim to obtain the best possible value while adhering to procurement guidelines. This includes negotiating contracts with vendors, processing purchase orders, and ensuring compliance with ethical sourcing practices. By streamlining the procurement process, the office helps departments acquire necessary resources efficiently and effectively.

Student financial services are also managed within the Finance Office. This includes processing tuition payments, administering student refunds, and providing guidance to students on payment options. The team works diligently to ensure students can navigate the financial aspects of their education smoothly and successfully.

The SJSU Finance Office is committed to providing excellent service to the university community. They offer training and resources to departments on financial policies and procedures. Their staff is readily available to answer questions and provide support to ensure that financial operations are conducted in a compliant and efficient manner. Ultimately, the Finance Office’s work contributes significantly to the financial health and stability of San José State University, enabling it to fulfill its mission of providing high-quality education and research opportunities.