PTA finance forms are essential tools for maintaining transparency, accountability, and legal compliance within a Parent Teacher Association. These forms document every financial transaction, providing a clear audit trail for both internal review and external audits. Effective use of these forms ensures that PTA funds are managed responsibly and in accordance with established guidelines.
Several key types of finance forms are commonly used by PTAs:
- Deposit Slips: These forms accompany all money deposited into the PTA’s bank account. They detail the source of the funds (e.g., bake sale proceeds, membership dues), the date of the deposit, and the total amount. Accurate completion of deposit slips is crucial for reconciling bank statements and identifying discrepancies.
- Check Request Forms: Before any check is issued, a check request form should be completed. This form requires information such as the payee’s name, the purpose of the expenditure, the amount requested, and the relevant budget line item. Approval signatures from authorized PTA officers (usually the treasurer and president) are required before the check can be processed. This provides a system of checks and balances.
- Expense Reimbursement Forms: When individuals incur expenses on behalf of the PTA (e.g., purchasing supplies for an event), they must submit an expense reimbursement form along with original receipts. The form should clearly describe the expenses, provide the date they were incurred, and specify the total amount being requested. Again, proper authorization is needed before reimbursement can occur.
- Cash Count Sheets: Used for events involving cash handling (e.g., fundraisers, school carnivals), cash count sheets track the opening balance, cash received, expenses paid out, and the closing balance. Multiple individuals should be present during the cash counting process to verify the amounts and sign the sheet, ensuring accountability.
- Budget Forms: While not strictly transaction-based, budget forms are foundational to PTA financial management. They outline the anticipated income and expenses for the fiscal year, categorized by activity or program. Budget forms guide spending decisions and serve as a benchmark for evaluating the PTA’s financial performance.
Proper record-keeping is paramount. Completed finance forms, along with supporting documentation (receipts, invoices, bank statements), should be organized and stored securely for a specified period (typically seven years, as recommended by many states and the IRS). Digital copies can be a valuable supplement to paper records. Furthermore, regular audits (internal or external) should be conducted to ensure the accuracy and integrity of the PTA’s financial records. These audits help identify potential weaknesses in financial controls and provide recommendations for improvement.
Ultimately, meticulous use of PTA finance forms fosters trust among members, ensures compliance with legal and regulatory requirements, and allows the PTA to effectively allocate resources to support its mission and benefit the school community.
770×1024 pta printable forms from mavink.com 
298×386 fillable pta pta forms fax email print pdffiller from www.pdffiller.com 
770×1024 printable pta treasurer forms printable forms from printableformsfree.com 
770×1024 fillable pta treasurer forms fax email print pdffiller from www.pdffiller.com 
770×1024 fillable pta documents formshms pta hms ptaheatherwood pta from www.pdffiller.com 
770×1024 fillable sample forms pta budget short utahptaorg fax from www.pdffiller.com 
1024×645 ultimate pta treasurer report template from www.futurefund.com 
530×749 top pta forms templates format from www.formsbank.com 
298×386 pta treasurer forms fill sign printable template from www.uslegalforms.com 
2550×3300 pta reimbursement form expense template from www.atyourbusiness.com 
2048×2048 treasurers finance manager spreadsheet workbook excel from www.pinterest.com 
930×620 pta expense form reimbursement process simple steps from www.runpto.com 
1700×2196 pta accounts spreadsheet google spreadshee pta accounts spreadsheet from db-excel.com 
298×386 pta forms fill sign printable template from www.uslegalforms.com 
530×749 pta annual financial report template sample printable from www.formsbank.com 
770×1024 pta budget template from old.sermitsiaq.ag 
750×976 pta forms documents corey academy pta from coreypta.org 
770×1024 fillable pta pta documents forms fax email print pdffiller from www.pdffiller.com 
530×749 pta annual financial review form printable from www.formsbank.com 
298×386 pta funding request form fill sign printable template from www.uslegalforms.com 
298×386 fillable pta form fax email print pdffiller from www.pdffiller.com 